How to Become a Bookkeeper A Complete Guide

bookkeeping 101

You will need to keep all your source documents for at least 6 years, from sales invoices and purchase receipts to expenses. Many payments are now online, so it is worth printing off, or storing receipts electronically as you spend money. Accounting software – There are lots of different software available; most now are all online, so there is no upfront fee.

This quick tutorial will walk you through how to create a monthly income statement. If you just launched your business and you don’t have a lot of transactions, I recommend you to do bookkeeping on spreadsheets. There are lots of people out there who could assist you with your business bookkeeping. Alternatively, several bookkeeping courses Accounting for Startups: 7 Bookkeeping Tips for Your Startup are available – from bookkeeping for beginners, A-level Accounting or the more advanced accounting qualifications such as ACCA or CIMA. Sending a statement of account to customers allows them to check that they have received all the invoices and credit notes. They are simple to read and are a useful ongoing source of reference.


Read our accounting software reviews to help choose the best package. Open a business account which will only handle your business transactions. This way your bank reconciliation will be easier and faster and you will never mix your personal finances with your business ones. It will also give you a clear idea of how your business is doing. Because of the complex nature of preparing accounts, you would generally be advised to use an accountant or bookkeeper to prepare your accounts.

bookkeeping 101

We believe everyone should be able to make financial decisions with confidence. There are professional associations that can provide bookkeeping training and certification. But it’s in the 15th century that the roots of modern bookkeeping can be found.

Bookkeeping for Beginners

When you enroll in the course, you get access to all of the courses in the Certificate, and you earn a certificate when you complete the work. Your electronic Certificate will be added to your Accomplishments page – from there, you can print your Certificate or add it to your LinkedIn profile. If you only want to read and view the course content, you can audit the course for free. Very basic but well done course for an introduction to bookkeeping concepts. It is not a hands-on how-to course but does provide a basic overview of the bookkeeper position and some terminology.

Finding the right person to suit your business’s needs may also take some time and effort. Small businesses often work with tax advisors to help prepare their tax returns, file them and make sure they’re taking advantage of small-business tax deductions. Though you may not work regularly with a tax specialist year-round, you’ll want to connect with one sooner rather than later so you’re not rushed come tax time. At the same time, businesses need to make sure they pay their own bills on time to avoid late fees and maintain a solid reputation. These expenses that haven’t been paid yet are categorized as accounts payable.

Small Business Insights from the Intuit QuickBooks Small Business Index Annual Report 2023

Therefore, you should consider the education opportunities discussed above. Your Intuit Certified Bookkeeping Professional badge can be used to show any employer or client that you have an understanding of bookkeeping and accounting. It also opens up the possibility of becoming a remote QuickBooks Live bookkeeper with Intuit. The Certified Bookkeeper (CB) program from the AIPB requires you to be a working bookkeeper or have at least one year of accounting education. The program includes self-teaching workbooks that prepare you to pass the CB exam. Many of the processes, policies, and procedures include detail-oriented tasks to ensure financial accuracy.

  • Bookkeepers can use either single-entry or double-entry bookkeeping to record financial transactions.
  • As a bookkeeper, you will need to learn how to create balance sheets, invoices, cash flow statements, income statements, accounts receivable reports, and more.
  • As a business owner, you are faced with business decisions day in and day out.
  • Accounting takes that information and expands on it through analyzing and interpreting the data.
  • Open a business account which will only handle your business transactions.
  • Bookkeeping refers to the process of tracking financial transactions by businesses.

As a professional bookkeeper, you would keep track of a company’s financial transactions and record them in the general ledger accounts. Your job as a bookkeeper entails systematically keeping track of an organization’s financial transactions. For the information to be reported as a financial statement, it needs to be identified, accepted, classified, and recorded. Learn more about bookkeeping, how it differs from accounting, the required qualifications, and bookkeeping jobs and salaries. If you use a double entry system it is easier to use accounting software, which will post the double entry. An example is the business issues a sales invoice; the amount will post to both the sales on the profit and loss and the debtors on the balance sheet.

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